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What is a Cargo Arrival Notice?

A cargo arrival notice is an important transport document issued by a shipping company or logistics firm to notify the recipient about the cargo’s schedule, quantity, destination address, and other related information. This document is essential for the recipient to prepare before receiving the goods.

Issuance Time: The cargo arrival notice is typically sent 2-4 days before the expected arrival of the goods.

Issuer: The notice can be issued by either the shipping company or the logistics firm, depending on the freight arrangement.

Information on the Cargo Arrival Notice

The cargo arrival notice provides detailed information about the shipment and transportation process, including:

• Estimated Time of Arrival (ETA): The expected arrival time of the goods.
• Mode of Transport: Vessel name and voyage number (VESSEL/VOYAGE No.), which should match the bill of lading.
• Cargo Details: Product type (Commodity), quantity, net weight and gross weight (N.W-G.W), cubic meters (CBM), and container volume.
• Container/Seal Number: Container and seal numbers (CONT/SEAL No.).
• Port of Loading (POL) and Port of Discharge (POD): The origin and destination ports of the goods.
• Destination Port/Warehouses: The location where the goods will be received, including warehouse details and warehouse codes.
• Port Charges: Local charges at the destination port.
• Handling Instructions: Information regarding the time for release orders and specific requirements from the shipping company or documentation staff.

Significance of the Cargo Arrival Notice

For the Recipient:

• Prepare for Cargo Handling: Plan the next steps for receiving and processing the goods.
• Estimate Costs: Determine the costs to be paid upon arrival.
• Compare with Bill of Lading: Verify the details on the cargo arrival notice against the bill of lading to ensure accuracy.
• Basis for Customs Declaration: Use the information in the cargo arrival notice for electronic customs declarations.

For the Issuer:

• Notify Cargo Progress: Inform the shipper about the cargo’s status and expected arrival time.
• Basis for Fees and Charges: Serve as a basis for calculating fees and additional charges from the recipient at the destination port.
• Dispute Resolution: Provide evidence in case of disputes between the recipient and the issuer.

Features of the Cargo Arrival Notice

• For Import Shipments: This document applies to import shipments and provides updates on the status of the goods.
• Cargo and Charges Information: It details the quantity and charges to be paid at the destination port.
• Important Role: Ensures accurate identification of cargo details and verifies if the arrival time has changed.
• Critical for Customs Declaration: This notice is crucial for customs clearance, so it must be checked thoroughly.

What to Do When Receiving a Cargo Arrival Notice?

Upon receiving a cargo arrival notice, you need to follow these steps:

1. File Customs Declaration: Ensure all cargo information is declared accurately and completely for import clearance.
2. Submit E-manifest: For service companies and shipping lines, file an E-manifest to notify about the shipment.
3. Obtain Delivery Order (D/O): After completing the necessary procedures, you will receive the delivery order.
4. For Full Container Load (FCL): The agent will handle the container clearance and customs declaration at the port. The time to exchange the order and pick up the goods is typically 6-12 hours, depending on the nature of the cargo.
5. For Less than Container Load (LCL): It takes about 2 days to transport the container from the port to the CFS warehouse and handle the cargo.

The cargo arrival notice is a critical part of the logistics process, helping you prepare for receiving goods and the next steps. Always verify the information on the notice to ensure smooth transportation and customs clearance.