What is an Air Freight Instruction Sheet?

An Air Freight Instruction Sheet, also known as an Air Sheet or Shipper’s Letter of Instruction (SLI), is a mandatory document when shipping goods by air. It is used to declare shipment details at air cargo terminals such as TCS or SCSC.

Shippers are required to provide the following information on the sheet:

• Shipper’s name
• Consignee’s name
• Air Waybill (AWB) number
• Departure and destination airports
• Number of pieces, gross weight, and chargeable weight
• Package dimensions (Length x Width x Height)
• Detailed goods description
• Date of declaration and shipper’s signature

What is the Air Freight Instruction Sheet in English?
In English, it is commonly referred to as the Air Freight Instruction Sheet or Shipper’s Letter of Instruction (SLI).

How to Fill Out an Air Freight Instruction Sheet (SCSC/TCS)

1. Shipper Information
Provide the full name, address, country, and contact number of the shipper.

2. Consignee Information
Enter the consignee’s complete information, similar to the shipper’s.

3. Air Waybill Number (AWB)
Include the AWB number issued by the airline or its agent.

4. Departure and Destination

• Airport of Departure: Name of the departure airport
• Airport of Destination: Name of the arrival airport or city (include country if needed, e.g., London, UK)

5. Flight Number / Departure Date
Clearly state the flight code and scheduled departure date.

6. Total Pieces
Total number of packages, specifying the packaging type (e.g., boxes, cartons, bags).

7. Description of Goods
Detail each item’s name, quantity, type, origin, especially if they include dangerous goods.

8. Gross Weight
Total gross weight of the shipment including packaging (in kg).

9. Chargeable Weight
Compare actual weight with volumetric weight and use the higher value for billing.

10. Dimensions
Provide the dimensions (Length x Width x Height) with units (cm or inch).

11. Date and Signature
The shipper must sign and date the form to confirm the information.

Common Mistakes When Filling Out the Air Freight Instruction Sheet

Errors on the air freight instruction sheet can cause delays, additional costs, and customs violations. Common mistakes include:

• Weight discrepancies with the customs declaration
  If figures don’t match, submit a revised sheet to avoid fines or clearance delays.
• Incorrect flight details or dates
  May disrupt scheduling and complicate handling at the warehouse.
• Non-compliant packaging
  Fragile or special goods not declared properly may be damaged or violate flight safety rules.

>> Read More: An Essential Document in Air Freight

Tips to Fill Out the Air Freight Sheet Accurately

• Verify actual shipment data before filling out the sheet.
• Use accurate electronic scales and measuring tools.
• Double-check with the airline or freight agent.
• Ensure consistency across the invoice, customs declaration, and instruction sheet.
• Clearly describe the cargo to avoid transport refusal.

Export Cargo Handling Process at TCS/SCSC Warehouses

To ensure smooth air freight handling, follow these steps:

1. Book trucking service: Schedule cargo delivery to the terminal.

2. Weigh cargo: Record actual weight of the shipment.

3. Cargo segregation: Sort shipments by airline.

4. Talon labeling: Label each piece with complete shipment info.

5.  Issue and sign air sheet: Includes 3 copies (white, pink, blue).

6. Pay handling fees: Settle necessary charges with the freight operator.

7. Customs clearance

8. Security screening: Submit the green copy for cargo screening.

9. Final procedures: Provide the original sheet to the agent for AWB issuance.

Air Freight Made Easy with KFLV!

Looking to learn more about the Air Freight Instruction Sheet or need expert support for your air cargo shipments? Don’t hesitate to reach out — the logistics team at King Freight Logistics Vietnam (KFLV) is always ready to assist!

Why Choose KFLV?

• Reliable Schedules: Minimizing delays to keep your cargo on time.
• Competitive Pricing: Helping you optimize your shipping costs.
• Professional Support: Dedicated, experienced consultants at your service.

Contact us now at +84 (0) 938 188 796 for a free consultation!